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Reclaim family time without sacrificing business growth.
Get Your Family Time Back With US-Based Executive Virtual Assistants
Strategic delegation coaching that gets your systems ready, then matches you with a values-aligned Virtual Assistant who protects what matters most.
You're drowning in your own success.
You built this business for freedom. For family time. For flexibility.
But instead:
-You're the bottleneck for everything
-You work nights and weekends just to keep up
-You can't take time off without everything falling apart
-You're missing the moments you promised yourself you wouldn't miss
And the worst part? You've tried VAs before. You've wasted $5K-$20K on failed attempts. You're scared to try again.
Here's why it didn't work: You hired when you were drowning. You didn't have time to onboard them properly. They kept asking questions. It felt like MORE work, not less.
The hidden problem? Most entrepreneurs hire VAs when they're LEAST ready for them.
We don't just place VAs. We teach you to delegate like a CEO.
I'm Lauren Apple - Strategic Delegation Coach, not just another VA agency owner.
Here's what makes us different:
1. Readiness First
We'll tell you if you're NOT ready (most agencies won't). We help you get systems-ready BEFORE placing a VA, so this time it actually works.
2. Values-First Matching
We don't match on skills alone. We match on life alignment, family priorities, and communication style. Our VAs are 95% moms who understand the juggle.
3. Protected First Month
Launch to Leverage graduates get their first month with their VA protected (up to 40 hours at no charge). Test the relationship without financial pressure. Red-flag check-in at week 2, not month 6.
4. Long-Term Partnerships
Our average client tenure: 18+ months. Industry average: 6-9 months. The difference? We build for the long game, not quick placement fees.
Three Pathways to Present parent CEO
Not sure which path fits you?
72-Hour Stabilize Sprint
For: Entrepreneurs who need proof delegation works BEFORE committing
What you get:
- ONE system stabilized in 72 hours
- Choose: Inbox Zero, Lead Handoff, or Calendar Guardrails
- Immediate visible win
- Proof that delegation can work for you
Investment:
$1,500 one-time
Timeline:
72 hours to working system
Launch to Leverage
For: Entrepreneurs who need a VA but systems aren't quite ready
What you get:
- 30-Day systems setup (email, files, project management, workflows)
- VA matching happens simultaneously
- Your matched VA starts Day 31
- First month protected (up to 40 hours free)
- Then ongoing VA partnership
Investment:
Starting at $4,000 then ongoing VA Services
Timeline: 30 days to ready + VA starts immediately
VA Partnership (Ready Now)
For: Entrepreneurs with solid systems who need the right person NOW
What you get:
- Values Map matching consultation
- Meet your US-based VA within 2 weeks
- The Warm Handoff™ (protected transition)
- Ongoing support, check-ins, backup coverage
Investment: Starting at $2,200/month (6-month commitment)
Timeline: 2-3 weeks from assessment to VA start
Want to hire and manage your VA directly?
The Tuesday soccer games don't wait.
Every week you spend as the bottleneck is another week of missed moments. Another dinner interrupted. Another weekend working while your kids are asking you to play.
You didn't build this business to be trapped by it.
Here's what happens when you wait:
- You hire a VA out of desperation (again), and it fails (again)
- Six months from now, you're even more burned out
- Your kids stop asking you to show up because they assume you'll say no
- The guilt gets heavier, not lighter
Here's what happens when you get ready FIRST:
- Your VA walks into organized systems and thrives from Day 1
- You're at the game on Tuesday with your phone on silent
- Clients get better service because nothing falls through the cracks
- You sleep better knowing someone capable has your back
The investment isn't just in systems - it's in:
- Being present when your daughter scores her first goal
- Not checking email during family dinner
- Taking a full weekend off without everything falling apart
- The peace of mind that comes from knowing your business can run without you being the hero
You can keep doing it all yourself. Or you can build it right this time.
HOW WE'RE DIFFERENT
Average Partnership
18+ months Tenure
(Most agencies 6-9 months)
95% US-based Moms
We understand the struggle, and get the realities of managing a business & remaining present at home
Launch to Leverage
Success rate: 92% of clients report "shoulders dropped" feeling within first week
The Warm Handoff™
Ensures a protected first month with red-flag check-in at week 2
what can an Virtual Assistant Do For You?
Your VA Manages Both Sides
of Your Success
Business Operations
- Email management and client communication
- Calendar coordination and meeting scheduling
- Project management and team coordination
- Content creation and social media management
- Basic bookkeeping and invoice management
- Client onboarding and follow-up sequences
- Research and data analysis
- Event planning and vendor coordination
Life Operations
- Personal calendar coordination and family scheduling
- Travel planning and booking (business and personal)
- Vendor research and household coordination
- Gift purchasing and special occasion planning
- School communication and activity coordination
- Appointment scheduling and health management
- Personal shopping and meal planning assistance
- Home maintenance vendor management
CUSTOMER TESTIMONIALS
Success Stories
"This is my 3rd time hiring a VA"
Systems to Scale set me up for success and found me a VA with all the skills I need. This is my 3rd time hiring a VA and I have a good feeling it will be a long-term relationship as I grow.
- MEGAN G.
"My VA made this possible..."
In the last 5 days, I've had three AMAZING sales calls. My VA has helped to make this possible, by being supportive and hyper-vigilant about the outreach scheduling.
- JEN M.
"Go from overwhelmed & Disorganized"
I tried to find the right help, the right VA, but I just could not find people who could learn the system and run with it. Systems to Scale has been amazing and helped me level up my business.
They will help you go from overwhelmed and disorganized to we got this and growing. It can be the game-changer you have been looking for.
- HEATHER J.
"Highly Recommend!"
I’m in month 4 with my VA and LOVING the Systems to Scale service. Highly recommend!
- MIKE R.
Choose Your Partnership Level
Starter Package
20 hours
$900/mo
Perfect for administrative tasks and email management
- Email management and client communication
- Calendar coordination and scheduling
- Basic project support
- Family logistics coordination
Growth Package
40 hours
$1800/mo
Ideal for scaling operations and protecting boundaries
- Everything in Starter
- Client relationship management
- Project coordination and oversight
- Crisis management and problem-solving
- Advanced family schedule protection
Professional Package
60 hours
$2700/mo
For established businesses needing comprehensive support
- Everything in Growth
- Team coordination and management
- Strategic project support
- Lead generation assistance
- Family + business integration
Executive Package
80 hours
$3600/mo
Full business partner for maximum freedom
- Everything in Professional
- Executive-level decision making
- Business development support
- Complete operational management
- True hands-off business operations
So Many CEO Parents Have Failed With Virtual assistants Before...
But it doesn't have to be this way. Unlike other VA services that focus purely on task completion, we specialize in CEO parents who refuse to sacrifice family for business growth.
The difference is in our approach:
Stop sacrificing family moments for business tasks someone else can handle.
Here's what's at stake: Every day you try to handle everything yourself is another day of missed family moments, mounting stress, and limited business growth.
Here's what's possible: Imagine checking your phone after your daughter's recital and seeing that your VA handled everything perfectly. No urgent emails, no client crises, no guilt - just pride in being fully present for what matters most.
The CEO parents who succeed are the ones who get help now, not later.
STILL GOT QUESTIONS? WE GOT YOU!
Frequently Asked Questions
How do I know my VA will understand my family priorities?
Every VA in our network is specifically trained on family-first values. During your matching process, we ensure your VA not only has the business skills you need but also understands and respects that family comes first. They're trained to protect your family time, not just manage your calendar.
What if my VA doesn't work out?
We stand behind our matching process. If within the first 30 days you're not completely satisfied with your VA partnership, we'll re-match you at no additional cost. Our 95% retention rate shows we get the match right the first time.
Which model should I choose?
Choose Agency Model if you want full support and management. Choose Recruitment Model if you prefer direct control and long-term team building.
What if my needs change over time?
Agency Model allows easy hour adjustments. Recruitment Model VAs are trained to grow with your business and adapt to changing needs.
Can my VA really handle both business and personal tasks?
Absolutely. Our VAs are trained to seamlessly manage both your professional responsibilities and family logistics. They can respond to client emails and coordinate school pickup in the same day - whatever supports your life as a CEO parent.
How quickly can I get started?
Once you complete your matching process and strategy call, we typically introduce you to your matched VA within 14 days. You can begin working together immediately after that introduction.
What if I need my VA to work outside normal business hours?
Because all our VAs are US-based, they can accommodate various schedules and time zones. During your matching consultation, we'll discuss your specific scheduling needs and ensure your VA can support your family's rhythm.
Is the $500 matching fee refundable?
The matching fee covers our comprehensive assessment, matching process, and onboarding. It's non-refundable, but it ensures you get a VA who truly understands your needs from day one, saving you time and frustration.
What makes you different from other VA services?
Three key differences: 1) We exclusively serve CEO parents who prioritize family, 2) All our VAs are US-based with cultural alignment, and 3) We train our VAs in boundary-keeping, not just task completion. We understand that your success as a parent is just as important as your business success.
Can I change my package hours as my needs evolve?
Yes! As your business grows or your family needs change, you can easily adjust your monthly package. Many clients start with our Growth Package and scale up as they see the value of having more support.
What's the time commitment for VA services?
All VA partnerships begin with a 3-month minimum commitment. This ensures adequate time for proper onboarding, system setup, and relationship development between you and your VA. After the initial 3-month period, services continue month-to-month with 30 days notice from either party. This approach has proven essential for creating the lasting, productive partnerships our clients value most.
How quickly will I see results with my VA?
Most CEO parents notice immediate relief within the first week as administrative tasks are lifted off their plate. The real transformation happens within 30-60 days as your VA learns your preferences, family schedule, and business rhythms. By month 3, you'll have a true partner who can anticipate your needs and protect your family time proactively. This is why we require a 3-month commitment - it takes time to build the seamless partnership that creates lasting work-life balance.
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